ItemVault gives research organizations one view of equipment, storage, orders, and the calibration of every asset across all their sites, with a full audit trail.
INVENTORY CONTROL FOR RESEARCH TEAMS
Every Item, Every Site,
Fully Under Control.
Fewer Stockouts
Audit-Ready Always
Calibration Never Missed
Built for Teams Like Yours
ItemVault adapts to how research operations actually run. Whether you manage one site or an entire network, every team gets role-based access to the controls, visibility, and records it needs. Access stays simple, secure, and matched to each person’s responsibility.
Clinical Research Sites
Track equipment, assets, and orders on-site.
Research Organizations
Oversee every facility from one dashboard.
Principal Investigators
Track equipment and orders for your studies.
Procurement Teams
Manage orders from request to delivery.
EVERYTHING YOUR SITES NEED, ONE PLATFORM
Powerful Features Built for Research
From equipment catalogs to audit trails, ItemVault brings every operational task into one structured, compliant system your whole network trusts.
Equipment Management
Track equipment by quantity or QR unit, with low-stock alerts.
Order Management
Raise, track, and receive site orders.
Periodic Reminders
Never miss expiries or calibration deadlines.
Procurement Management
Review, allocate vendors, and issue purchase orders.
QR Asset Tracking
Follow every unit through its lifecycle.
Reporting & Audit Trails
Export compliance-ready reports with complete activity logs.
100000
+
Units Tracked
50
+
Sites Managed
40
%
Faster Ordering
100
%
Audit Readiness
SIMPLE STEPS TO FULL CONTROL
How ItemVault Works
Five straightforward steps take your network from scattered records to complete operational oversight.
Step 1:
Set Up Sites and Storage
Step 2:
Register and Tag Equipment
Step 3:
Request and Receive Orders
Step 4:
Get Automatic Calibration Reminders
Step 5:
Export Reports and Activity Logs
Role-Based Access
Two Management Levels,
One Connected Source of Truth
Company admins handle procurement, vendors, and multi-site oversight while site teams manage studies, storage, equipment, and calibrations in one platform.
What Our Clients Say
READY WHEN YOU ARE
Take Control of Inventory
Give every site the structure, visibility, and audit trail it needs to run confidently.
Quick Setup
Role-Based Access
